The General Ledger module is the heart of the accounting system. This is where
you setup the Chart of Accounts and get your financial reports. The design of the G\L system can
be customized to match the needs of your organization.
The Wolven base G\L module uses Report Groups and Sub Accounts. Report groups allow you to group and
order the printing of the accounts on financial statements in the manner you desire. Sub Accounts allow
you to track separate components of a single Master Account. For example, you could have sub accounts
for a master fuel expense account to track the fuel expense of each vehicle separately. Then, when you
run financial reports, you can choose to print just the master fuel account or the master account and all of
the sub accounts depending on what you want to see at the moment.
Some organizations need to track the accounting information for multiple offices or stores within a single
company. By using a Location code Wolven can provide the ability to get Profit and Loss reports,
Balance Sheet statements and other financial reports, for each location individually as well as for all
Some organizations track accounting information by Fund. Some use an Account Group prefix, others use
a Department suffix. All of these scenarios allow you to use the same base account number in different
account groupings. This provides the ability to run financial reports for just a particular group as well
as running them for all groups combined. It also allows you to run reports that combine the same base
account from multiple groups. For example, you can print the total amount of Payroll across all Funds,
Account Groups, or Departments.
You can mix and match any or all of the options mentioned above to create the perfect G\L module for your
organization. Or specify something entirely different, such as the Washington State BARS account
Regardless of the configuration of the accounts, all Wolven G\L systems provide the following capabilities.
Add, change and compare to Budget information.
Have multiple years worth of account data available at once.
Have multiple fiscal months and\or years open for modification at once.
i.e. you don't have to close one month or fiscal year before you begin processing data for the next.
Run financial reports for any time period you want, whenever you want, as many times
as you want. You could run the Profit and Loss every ten minutes and watch it change.
Drill down from Year to Date totals to Summaries by month and G\L type, and from there
to the individual Detail Transactions that make up those totals. Then double click any G\L detail transaction
to go directly to the source document that created that transaction. For example, double clicking an AR type
detail transaction in the Sales Income account will open the Invoice Edit or Inquiry program directly to the
particlar Invoice that created that transaction.
Select, sort, and summarize reports by location, account group, account, department,
transaction type, and posting date. And if you need something else, we'll make it for you.
The screen shot below shows the Inquiry search screen for the G\L Master file. The user has selected to
start searching at Location 1, Fiscal Year 2015, and Account Group 500. Each tab (Totals, Summary, Detail,
Budget and Notes) displays the corresponding information for the selected account.